Team Administrator

Richmond upon Thames UK
35 hours / week
Contract Type: 
Schedule Type: 
Full Time
Reg ID: 

About Us

Reed Exhibitions is a leading global events organiser, with more than 500 events in 30 countries. In 2018, Reed Exhibitions brought together more than 7m event participants from around the world generating billions of dollars in business. Today Reed Exhibitions’ events are held throughout the Americas, Europe, the Middle East, Asia Pacific and Africa and organised by 38 fully staffed offices. Reed Exhibitions serves 43 industry sectors with trade and consumer events. It is part of RELX, a global provider of information and analytics for professional and business customers across industries. www.reedexpo.com

RELX is a global provider of information-based analytics and decision tools for professional and business customers. The Group serves customers in more than 180 countries and has offices in about 40 countries. It employs over 30,000 people, of whom almost half are in North America.


The Role

An opportunity has arisen to work for the UK division as part of a busy, in-house marketing team providing administrative support to the Marketing Director (UK Board Member) and the 2 Heads of Department, as well as the HR Director (UK Board Member). We are looking for someone who is highly organised, an excellent communicator with the ability to multi-task. You must have a keen attention to detail and be able to prioritise effectively.

Key Accountabilities

Support to the Marketing Director and wider Marketing team:

  • Close working relationship with the Content and Marketing channel and data/tech/analytics teams to provide administrative support to the Marketing Director and the two Heads of Department in the Central Marketing Department.
  • Organising meetings including agenda planning, room bookings, taking minutes & actions, distributing in a timely manner and following up
  • Managing Purchase Order system and payment of invoices including invoice tracking and budget
  • Managing expense claims
  • Recruitment administration including interview bookings, new starter & leaver process and induction planning
  • Weekly report collation
  • Information Management Lifecycle set-up
  • Update upgrade pages for all show websites
  • Regular credit card reconciliation
  • Refresh Tableau reports on a weekly basis
  • Organise team socials e.g. Fizz Friday/Thirsty Thursdays & every couple of months a bigger social
  • Gather nominations and reward SPOT awards every 2 months
  • Head up the Change Agent group to drive change within the team to make it a better working environment
  • Organise schedules and support external colleague trips e.g. Talent Exchanges
  • Support the management of the Marketing Network Forum meetings – 4 per year.
  • Proactive involvement in on-going team projects in order to provide support with key milestones
  • Preparation of documentation and presentations
  • General administrative support including travel, managing diaries, emails and holiday requests

Support to the HR Director and wider HR team:

  • General administrative support including travel, managing diaries, emails and holiday requests
  • Other general HR & L&D admin tasks as and when required

Skills & Experience

Discretion and confidentiality

  • An excellent communicator, team player and problem solver with a strong attention to detail
  • Strong multi-tasking and organisational skills, resourceful.
  • Ability to anticipate events / issues – and use initiative to resolve sudden changes to itineraries etc.
  • Being one step ahead, i.e. problem solver
  • Good time management
  • Prioritising day/week/months ahead
  • Confidentiality is required
  • Excellent IT skills : Advanced Word, Excel, PowerPoint and Outlook are a must

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